2. Contact Information
This website, www.Extra360.io, is provided by Extra360 Technology Solutions Ltd., located in Dublin, Ireland. Extra360 is the controller responsible for collecting, processing, and using personal data of website visitors ("you"). If you have any questions or suggestions regarding data protection, please feel free to contact our data protection officer at privacy@Extra360.io.
3. Data Processing on Our Website
3.1 Accessing Our
Website When you use our website, we collect access data that your browser automatically transmits to enable your visit. This includes:
- IP address of the device making the request
- Date and time of the request
- Website address accessed and the referring website
- Information about the browser and operating system used
- Online identifiers (e.g., device identifiers, session IDs)
Processing this data is necessary to facilitate your website visit and ensure the functionality, availability, and security of our systems. The legal basis for this data processing is Art. 6 (1) lit. b GDPR.
3.2 Contacting Us
You have various options for contacting us, including a contact form for booking a demo or requesting pricing information, as well as a live chat. We process data provided through these channels solely for the purpose of communication with you. The legal basis for this processing is Art. 6 (1) lit. b GDPR. During the order process, we collect necessary information for contract handling, such as first name, surname, and email address.
3.3 Job Applications
If you apply for a job through our job-application management system, we collect data to facilitate the applicant selection process for potential employment. The collected data may include first name, surname, email address, application documents (e.g., references, CV), earliest availability date, and desired salary. The legal basis for processing your application documents is Art. 6 (1) lit. b GDPR and Art. 88 (1) GDPR.
If you provide consent, we may retain your application data in our talent pool for six months and automatically delete it afterward. During this time, we may consider your application and contact you regarding other job opportunities at Extra360. The legal basis for processing your application data in the talent pool is your consent, Art. 6 (1) lit. a GDPR, and Art. 88 (1) GDPR. You can withdraw your consent at any time by emailing talent@Extra360.io.
3.5 Use of Our Own Cookies
We use our own cookies, particularly for the following:
- Load distribution,
- Storing language settings,
- Remembering information displayed on our website for future visits.
These services aim to provide you with a convenient and personalised website experience. They are based on our legitimate interest, and the legal basis for this processing is Art. 6 (1) lit. f GDPR.
To enhance the functionality and optimisation of our website, we utilize cookies and similar technologies (e.g., web beacons) for statistical data collection and analysis of general usage patterns based on access data. The legal basis for the data processing described in the following section is Article 6 (1) lit. (f) of the General Data Protection Regulation (GDPR), which is based on our legitimate interest in designing our website according to user needs and continuously improving its performance.
3.6.1 Google Analytics
Our website utilizes Google Analytics, a web analysis service provided by Google LLC, located at 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA ("Google"). Google Ireland Limited, located at Gordon House, Barrow Street, Dublin 4, Ireland, serves as the contact for all data protection matters regarding Google.
The data collected in this process may be transmitted to and stored on Google servers in the USA for analysis. If personal data is transferred to the USA, Google adheres to the EU-US Privacy Shield framework. However, before analysing usage statistics, your IP address is truncated to ensure your anonymity using the "anonymise IP" code integrated into Google Analytics on our website.
Google processes the obtained information to evaluate your website usage, generate reports on website activities for website operators, and provide additional services related to website and internet usage.
As mentioned earlier, you can configure your browser to reject cookies or prevent the capture and processing of data generated by cookies, including your IP address, by Google, by downloading and installing the browser add-on provided by Google.
If you browse our website using a mobile device or prefer an alternative to the browser add-on, you can utilize the opt-out link provided. This link will disable data collection by Google Analytics on this website (note that it only works on this browser and domain).
If you delete your cookies, you will need to click the opt-out link again.
For more detailed information, please refer to the Privacy Statement of Google Analytics.
We also employ cookies and similar technologies for advertising purposes. Some of the collected access data is used for interest-based advertising.
By analysing and evaluating this data, we can provide personalised advertising on our website and on other platforms that aligns with your actual interests and needs. The legal basis for the data processing described in this section is Article 6 (1) lit. f of the GDPR, based on our legitimate interest in delivering personalised advertising.
In the following section, we will elaborate on these technologies and the providers used for this purpose. The collected data includes, but is not limited to, the IP address of the device, date and time of access, identification number of a cookie, device identification of mobile devices, and technical information about the browser and operating system.
However, the collected data is stored pseudonymously, preventing direct identification of individuals.
For each technology described below, you will find information on how to object to our analysis and advertising measures through an opt-out cookie.
Please note that if you delete all cookies from your browser or use a different browser or profile, you will need to set the opt-out cookie again.
3.7.1 Bing Ads
These technologies enable Microsoft and its partner websites to show advertisements based on your previous visits to our website or other websites on the internet. The data collected in this process may be transmitted to and stored on a server in the USA. Microsoft has adhered to the EU-US Privacy Shield framework, ensuring the protection of personal data when transferred to the USA.
You can prevent the storage of cookies by adjusting your browser settings as mentioned above.
However, please note that by doing so, you may not be able to utilise all the website's functions to their full extent. To prevent Microsoft from capturing data generated by cookies regarding your website usage and processing this data, you can disable personalised advertisements through the Microsoft Opt-Out Page.
Please be aware that if you delete all cookies from your browser or use another browser or profile, you will need to exercise the objection again.
For more detailed information, please refer to Microsoft's Privacy Statement.
3.7.2 Google Ads
Our websites use the "Google Ads" service provided by Google Ireland Limited, located at Gordon House, Barrow Street, Dublin 4, Ireland ("Google"). Google Ads is employed to record and analyse customer actions defined by us, such as ad clicks, page views, and downloads. Additionally, we use ads to display customised advertising messages for our products on Google's partner websites.
Cookies and similar technologies are used for this purpose. The data collected in this context may be transferred to and stored on Google servers in the USA for evaluation. Google has implemented the EU-US Privacy Shield framework to protect personal data transferred to the USA.
If you have a Google Account, Google may link your web and app browsing history to personalise ads based on the settings in your Google Account.
To avoid this association with your Google Account, you will need to sign out of Google before visiting our website.
You can configure your browser to reject cookies as explained above.
Additionally, you can disable the "personalised advertising" option in Google's advertising preferences. By doing so, Google will only display general advertising that is not based on the information collected about you.
3.7.3 Facebook Ads
For marketing purposes, our website utilises conversion and retargeting tags known as "Facebook pixels" from the Facebook social network. Facebook Ireland Limited, located at 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland, provides this service for users outside the US and Canada, while Facebook Inc., located at 1601 Willow Road, Menlo Park, California, 94025, USA, provides it for all other users (collectively "Facebook").
We use Facebook pixels to analyse the general usage of our websites and track the effectiveness of Facebook advertising in terms of conversions.
Additionally, we use Facebook pixels to deliver personalised advertising messages based on your interest in our products through retargeting. Facebook processes data collected via cookies and similar technologies on our websites for these purposes.
The data collected in this context may be transmitted to and stored on a server in the USA. Facebook has adhered to both the EU-US Privacy Shield and Swiss-US Privacy Shield frameworks, ensuring the protection of personal data when transmitted to the USA.
If you are a Facebook member and have granted Facebook permission through your account's privacy settings, Facebook may link the information about your visit captured by us with your member account and use it for targeted Facebook Ads.
You have the ability to view and modify the privacy settings in your Facebook profile at any time. If you are not a Facebook member, you can prevent Facebook from processing this data by using the disable button for the provider "Facebook" on the TrustArc website mentioned above. By clicking the following button, you can further prevent Facebook's data processing.
Disable Facebook's personalised analysis & advertising
If you deactivate this data processing by Facebook, you will only see general advertisements on Facebook that are not selected based on the information captured about you.
For more detailed information, please consult Facebook's Data Policy.
4.Social Media Plug-Ins
In order to enhance the visibility of our company, our website incorporates social plug-ins from the social networks Facebook, Twitter, LinkedIn, Instagram, and YouTube, based on Art. 6 (I) 1 lit. f GDPR. The underlying commercial purpose is considered a legitimate interest within the scope of the GDPR.
The respective providers are responsible for ensuring data protection-compliant operations. We have integrated these plug-ins on our website using the two-click method to provide the best possible protection for our website visitors.
Our website utilises social media plugins from Facebook to personalise the user experience, such as the "LIKE" or "SHARE" button. These are features provided by Facebook. When you visit a page on our website that contains such a plugin, your browser establishes a direct connection to Facebook servers.
The plugin's content is transmitted directly from Facebook to your browser and integrated into the website.
By incorporating these plugins, Facebook receives information indicating that your browser has accessed the corresponding page on our website, even if you do not have a Facebook account or are not currently logged in to Facebook.
This information, including your IP address, is transmitted directly from your browser to a Facebook server in the US and stored there.
If you are logged in to Facebook, Facebook can directly associate your visit to our website with your Facebook account. If you interact with the plugins, such as by clicking the "LIKE" or "SHARE" button, the corresponding information is also transmitted directly to a Facebook server and stored there.
This information will be posted on Facebook and displayed to your Facebook friends.
Facebook may use this information for advertising, market research, and customised Facebook pages. To achieve this, Facebook utilises user profiles, as well as interest and relationship profiles, to evaluate your website usage in relation to the advertisements displayed on Facebook.
They may also inform other Facebook users about your activities on our website and provide other services related to Facebook usage.
We have integrated plugins from the short message network Twitter Inc. (Twitter) on our website. You can identify these plugins by the Twitter logo displayed on our site.
An overview of tweet buttons can be found here: (https://about.twitter.com/en/resources/buttons). When you visit a page on our website that contains such a plugin, a direct connection is established between your browser and the Twitter server. Twitter receives information about your visit to our site, including your IP address.
If you are logged in to your Twitter account and click on the Twitter "tweet button," you can link the content of our pages to your Twitter profile. This enables Twitter to associate your visit to our pages with your user account.
Please note that as the provider of the pages, we are not aware of the specific content of the transmitted data or how Twitter uses it.
If you do not want Twitter to associate your visit to our pages, please log out of your Twitter account.
Our website continues to utilize the Share feature of the LinkedIn network, provided by LinkedIn Corporation, located at 2029 Stierlin Court, Mountain View, CA 94043, United States. If you click on the LinkedIn "Share-Button" (plugin) while logged into your LinkedIn user account, you will be redirected to a separate browser window displaying your user account and the publication from our website, along with any added comments.
The plugin establishes a direct connection between your browser and the LinkedIn server. LinkedIn receives information about your visit to our website, including your IP address.
Furthermore, LinkedIn can associate your visit to our website with you and your user account. We want to emphasize that we have no knowledge of the specific content or use of the transmitted personal data by LinkedIn.
For more information, please consult LinkedIn's privacy statement at: (https://www.linkedin.com/legal/privacy-policy).
Our website includes videos from YouTube, a company of Google Inc., located at YouTube LLC 901 Cherry Ave., 94066 San Bruno, CA, USA, and stored on http://www.youtube.com. These videos can be played directly from our website.
To protect your privacy, all videos are embedded in "enhanced privacy mode," which means that no user-specific data is transferred to YouTube unless you play the videos. Only when you activate the videos will the data mentioned in the following paragraph be transmitted.
Extra360 has no control over this data transfer.
When you visit our website, YouTube receives information that you have accessed the corresponding subpage. Additionally, the data mentioned in the "Collection of personal data when visiting our website" section of this declaration is transmitted.
This occurs regardless of whether you have a user account with YouTube or are logged in. If you are logged in to Google, your data will be directly associated with your account. If you do not want your profile to be linked to YouTube, please log out before activating the video.
YouTube stores your data as user profiles and uses them for advertising, market research, and personalised design of its website. This evaluation is primarily conducted to provide targeted advertising based on user interests and to inform other users of the social network about your activities on our website.
You have the right to object to the creation of these user profiles, and you can exercise this right by contacting YouTube.
We use YouTube to enhance the presentation of our online services. The legal basis for this is Art. 6 (I) 1 lit. f GDPR. For more information on the purpose and scope of data collection and processing by YouTube, please refer to YouTube's data protection declaration. There, you will also find additional information on your rights and options for protecting your privacy: (https://
5.Duration of Data Storage
We retain personal data only for the duration necessary to fulfil contractual or legal obligations for which the data was collected. Afterward, we promptly delete the data, unless we still require it for evidential purposes in civil claims or due to statutory storage obligations.
For evidential purposes, contact data is retained for three years from the end of the year in which our business relationship with you concludes. Any claims will not expire before the end of the normal statutory limitation period.
Furthermore, we are obligated to retain some of your data for bookkeeping purposes under the Irish Commercial and Tax Law. The storage periods stipulated by this law range from six to ten years.
Upon request, we will inform you about the existence and nature of any personal data we store about you. Subject to legal conditions and exceptions, you have certain rights to rectification, erasure, and restriction of processing regarding your data.
Additionally, you may have the right to receive a copy of the data you provided to us in a structured, current, and machine-readable format. To exercise these rights, please contact us using the details provided in Section 1 above.
You can also use the same contact information to inquire about the safeguards we have in place to protect personal data or to request the restriction of data processing in relation to specific activities, either partially or entirely.
You have the right to withdraw any previously given consent at any time. This will result in us no longer processing your data based on that consent in the future. The withdrawal of consent does not affect the lawfulness of processing carried out prior to the withdrawal.
If we process your data based on legitimate interests, you have the right to object to the processing at any time due to reasons related to your specific situation. If you object to data processing for direct marketing purposes, you have a general right to object, and we will comply without requiring you to provide reasons.
To exercise your right of withdrawal or objection, simply send an informal message to the contact details provided above.
Lastly, if you believe that your personal data is being processed in violation of applicable data protection laws, you have the right to lodge a complaint with the relevant data protection regulatory authority. You can exercise this right in the member country of your residence, your workplace, or the location where the alleged violation occurred. In Dublin, where Extra360 is located, the competent regulatory authority is the Data Protection and Information Officer.
7.Right to Withdraw Consent and Object
According to Article 7(3) of the GDPR, you have the right to withdraw your consent at any time. This will result in us ceasing any data processing based on that consent in the future. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
If we process your data based on legitimate interests under Article 6(1)(f) of the GDPR, you have the right under Article 21 of the GDPR to object to the processing of your data based on grounds relating to your situation.
If your personal data is processed for direct marketing purposes, you have a general right to object, which we will honour without requiring you to provide reasons.
To exercise your right to withdraw consent or object, simply notify us using the contact details provided above. There is no specific form or format required for such notification.
We employ up-to-date technical measures to ensure data security, particularly for the protection of your personal data during data transmission and to prevent unauthorized access by third parties. These measures are regularly updated to reflect the current state of technology. To secure the personal data you provide on our website, we utilize transport layer security (TLS) to encrypt the information.
9.Changes to the Data Protection Notice
We may periodically update this Data Protection Notice, such as when we revise our website or when there are changes in statutory or official regulations.
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